Accountant

Reports to: President
FLSA Status: Exempt
Status: Full-time
Location: New York, NY (on-site)
Salary: $140K – $160K

About the Vilcek Foundation

What We Do

The Vilcek Foundation raises awareness of immigrant contributions in the United States and fosters appreciation of the arts and sciences.

Who We Are

The Vilcek Foundation was established in 2000 to amplify the diverse ways immigrants and cultural leaders enrich artistic and scientific communities in the United States. Since its formation, the foundation has awarded over $17 million in prizes and grants to foreign-born individuals and like-minded organizations committed to progressing our society. 

Responsibilities

The Vilcek Foundation is looking for an accountant to track and evaluate day-to-day accounting and support financial activities. Accountant responsibilities include managing the preparation and distribution of periodic financial statements, processing payments, implementing policies and procedures that adhere to governmental, financial, and tax regulations, and complying with GAAP and SEC standards. We are looking for someone to work closely with our external accounting and investment management teams.

Accounting Management

  • Support the daily operations of the foundation’s accounting including:
    • Monthly, quarterly, and year-end processing of accounts payable/receivable, cash receipts, general ledger, payroll and utilities
    • Processing check runs
    • Budgeting
    • Cash forecasting
    • Analyzing revenue and expenditure variances
    • Reconciling capital assets, trust account statements, check runs, fixed assets activity, and debt activity
  • Monitor and analyze accounting data and produce financial reports or statements for the President, Financial Committee, and Board of Directors. 
  • Post deposits into Quickbooks Online (QBO).
  • Enter invoices into QBO daily.
  • Enter payroll transactions into QBO bi-weekly.
  • Enter credit card transactions and reconcile balance in QBO monthly.
  • Provide QBO internal financial statements on a bi-weekly basis.
    • Comparative statement of financial position
    • Comparative statement of activities
  • Maintain fiscal files and records to document transactions.
  • Enforce proper accounting methods, policies and principles, researching and providing recommendations to improve established systems and procedures and initiate corrective actions.
  • Coordinate and assist with annual audits. 
  • Meet financial accounting objectives. 
  • Collaborate with external auditors, investors, CPAs to provide requested information.

Other General Requirements:

  • All staff members are expected to provide general support to the President as needed. 
  • All staff members are expected to help greet visitors as needed.
  • All staff members are expected to ensure that all correspondence sent from the Foundation is handled in a professional and accurate manner.
  • All staff members are expected to perform additional duties as assigned.
  • Maintaining a convivial atmosphere and cooperative spirit at the workplace is highly desirable.
  • All staff members are expected to maintain up-to-date contact and organizational records in Salesforce.

Physical Requirements

This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with staff, access files, office equipment, and other devices. The Vilcek Foundation is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the foundation will ensure that persons with disabilities are provided reasonable accommodations.

Skills and Requirements

  • BS degree in Accounting or Finance.
  • The applicant must be authorized to work in the United States.
  • The ideal candidate should have excellent oral and written communication skills. 
  • Proven working experience as Accounting Manager, Accounting Supervisor, or Finance Manager.
  • Ability to manipulate large amounts of data.
  • Outstanding organizational skills.
  • High attention to detail and accuracy.
  • Prior work experience in accounting is essential.
  • The position requires a person who is well organized, detail-oriented, and self-motivated.
  • Willingness to work beyond working hours for events, or otherwise required.
  • Advanced and proven knowledge of bookkeeping and accounting principles, practices, standards, laws and regulations.
  • Advanced and proven computer skills in accounting software and databases such as Quickbooks. 
  • Detailed knowledge of applications such as Microsoft Office, Google Workspace, Salesforce, project management software (Monday.com, Asana, etc.), macOS, Google Calendar and database programs is essential.
  • The position requires the ability to work independently and within a team environment. A strong passion for the Vilcek Foundation’s mission is ideal.
  • The Vilcek Foundation reserves the right to change job descriptions. While this job description is intended to include essential duties, it is conceivable that job duties may change before the job description is officially revised.

Our Benefits

  • Employer-paid health insurance
  • Dental & Vision Reimbursement Plan
  • Flexible Spending Account
  • Tuition & Student Loan Reimbursement
  • 401k and Employer Match
  • Generous Vacation
  • Free lunch on Friday
  • Life Insurance
  • Paid Holidays
  • Professional Development

Compensation

Annual salary $140K to $160K, commensurate with experience.

How to apply

Please email your cover letter and resume as a single PDF to humanresources@vilcek.org. 

The Vilcek Foundation is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. The Vilcek Foundation prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, sex, religion, national origin, age, sexual orientation, physical ability and neurodiversity status, ethnicity, gender identity or expression, marital status, pregnancy/parenthood/familial status, domestic partnership status, genetic predisposition or carrier status, military status or any other characteristic protected by law. The foundation conforms to the spirit as well as to the letter of all applicable laws and regulations.